The digital processing of archives and documents is an important means to improve the efficiency of archival information utilization and improve the way of archival information utilization while strengthening the quality of archival original storage. With the development of e-government and office automation, people's demand for online archive information resources is also increasing. The traditional archive information resources will be converted into digital archive information resources through digital processing, and the establishment of a digital archive information center will further improve China's archive information resource system with paper archives as the main body and provide a richer information resource service for all sectors of society. . The digitization of archives has increasingly become an important part of the construction of archives information.
Choice of digital processing methods
There are usually two ways to convert paper files into a digital format that can be processed by the computer: one is to scan the paper file and store it as an image; the other is to use the existing microfilm images for digital conversion or to shoot directly with a digital camera . Direct scanning of paper files is more economical and faster. Therefore, the digitization of paper archives should generally be scanned and converted into electronic image files for direct storage, and then combined with the establishment of indexing information database to achieve the rapid retrieval and utilization of archives electronic images.
File digitization uses professional file scanning. The equipment is a non-contact file scanner. In order to ensure that the quality of the paper is not damaged, the file is not directly contacted with the file. The most professional case digital processing equipment for book digitization is book2net kiosk The book reader can provide 3 million scanning cycles with few mechanical parts. For all trouble-free operation with maximum reliability, the dual U disk ports provide you with double security parts. They are highly protected and have a sturdy structure that is completely suitable for use in public places.
In trouble-free operation, the dual U-disk ports provide you with double security and long-term reliability.
Thanks to the Windows XP embedded operating system with Microsoft Enhanced Write Filter technology, the book2net kiosk contactless scanner provides the highest security against computer viruses and has long been supported by Microsoft.
The PC is equipped with industry standard components and is supplied for a long time, with a long service life.
File scanning and mounting phase
1. File scanning. In the process of file scanning, the system of file reading, utilization, storage protection and confidentiality should be strictly implemented, and the file should be protected.
(1) File scanning must use professional document scanners, mainly in black and white. For files with unclear originals and light writing, they must be scanned in grayscale or true color mode. The print effect of the scanned copy shall not be worse than that of the original. The printed page shall have the same proportion and size as the original, and the resolution shall not be lower than 200dpi.
(2) File scanning generally adopts manual scanning page by page. Files with better paper can be scanned by continuous paper feeding.
(3) When files are found to be stuck together during file scanning, they need to be separated under the premise of not damaging the information amount of the file carrier, and all identifiable information should be scanned.
(4) The storage format is saved in the format of multi-page TPF, and each file in the volume is a multi-page TIFF. When saving multi-page HFF files, pay attention to checking the order of page numbers, and there must be no missing pages.
(5) File naming: The files before archiving and reform are named using "Full Number + Storage Period + Catalog Number + File Number + Sequence Number", for example: "001 (Full Number) + (Storage Period) + (Catalog Number) + (File No.) + (Sequence No.) "Archived and reformed files are named after" Full Number + Attachment No. of Annual Storage Period ".
(6) After the scanning is completed, a special person must be appointed to check, check the scanning effect, the order of the page numbers in the file, and whether the file name is correct.
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